- "Dental analytics" is not one product category. Of the 14 entities we track under it, only 5 are general practice-performance dashboards you'd actually shortlist against each other (Dental Intelligence, Jarvis Analytics, Practice by Numbers, OS Dental, and DentTracks). The rest are DSO-scale data platforms, or tools that answer a completely different question (site selection, chair-sensor hardware, practice banking, practice M&A).
- None of the 5 general-analytics tools publish a confirmed price. Third-party listings quote Practice by Numbers around $249–250/month, but that's not vendor-confirmed — every one of these is effectively quote-only in practice.
- Jarvis Analytics is distributed through Henry Schein One (its vendor_id in our data), which is why some sources attach a 1,000+ employee figure to it — that's Henry Schein One's headcount, not a standalone KPI-dashboard vendor's.
- If your actual question is "where should I open my next location" or "is my chair time being wasted," the right tool isn't a KPI dashboard at all — see the niche section below before you request five demos.
Search "dental analytics software" and you'll get a list that mixes a morning-huddle KPI dashboard with a chair-occupancy sensor, a practice bank account and a tool for valuing a practice you're about to sell. They all touch practice data, but they don't compete with each other. This guide sorts them by what they actually do, compares the five that genuinely compete head-to-head, and tells you when the answer isn't a KPI dashboard at all.
Independent: vendors cannot buy a position here. We have not tested these products hands-on; every capability is "as documented." Read the disclosure and the methodology.
What actually counts as "dental analytics"
Before comparing names, decide which of three very different purchases you're actually making:
Dental Intelligence, Jarvis Analytics, Practice by Numbers, OS Dental, and DentTracks
A dashboard that sits on top of your existing PMS and tracks production, collections, case acceptance, hygiene recall and scheduling in close to real time. This is what most people mean by "dental analytics software," and the only group worth a true side-by-side comparison. Compared below.
Visio360, National Data Solutions, and Sikka Platform
Built to roll up and compare dozens or hundreds of locations, often across different PMS systems, for a dental service organization's central team. A different buying process (IT/integration work, not a self-serve trial) — see the DSO section below.
Gaidge, Dentagraphics, SmartChair.AI, Lemma, and VentureCare
Each of these shows up in "dental analytics" searches for a reason, but none competes with a KPI dashboard: one is ortho-only benchmarking, one is site-selection research, one is a chair-occupancy sensor, one is a bank account, one is a practice-sale marketplace. Explained one by one below so you don't request a demo for the wrong tool.
General practice analytics compared
These five are the real shortlist. None publishes a confirmed price (see the cost section), so the practical differences are in what they integrate with and what reviewers say they're actually good at.
| Product | What reviewers/vendor say it's best at | Rating | Pricing |
|---|---|---|---|
| Dental Intelligence | Real-time workflow dashboard: morning huddle, production tracking, same-day scheduling gaps. Runs on top of your existing PMS. | ★ 4.43 | Quote-only; no published price found |
| Jarvis Analytics | KPI library with practice-chosen targets; distributed through Henry Schein One and built into Dentrix Ascend's Profitability Insights Suite. Vendor claims 3,000+ locations. | ★ 4.30 | Quote-only; no published price found |
| Practice by Numbers | Reviewers credit it with deeper financial and insurance-reporting capability than Dental Intelligence. | ★ 4.90 | ~$249–250/mo per third-party listings (Capterra, FitGap) — not vendor-confirmed |
| OS Dental | Pulls PMS, payroll, accounting, marketing, phone, HR and financial data into one view — the broadest data scope of the five, aimed at DSO-adjacent groups. | — | Quote-only; no published price found |
| DentTracks | Bundles analytics with automated workflows, patient communication and claims processing rather than analytics alone. | — | Quote-only; no published price found |
Ratings are public review-site scores shown only where we could verify a meaningful review count. "Quote-only" means we found no vendor-published price, not that one doesn't exist privately.
Does it work with your practice management system?
Analytics software is useless if it can't pull clean data from your PMS. The table lists only integrations each vendor documents publicly.
| Product | Dentrix | Ascend | Eaglesoft | Open Dental | Curve | CareStack |
|---|---|---|---|---|---|---|
| Dental Intelligence | ✓ | ✓ | ✓ | ✓ | · | · |
| Jarvis Analytics | ✓ | ✓ | ✓ | ✓ | · | · |
| Practice by Numbers | ✓ | · | ✓ | ✓ | · | · |
| OS Dental | · | · | · | · | · | · |
| DentTracks | · | · | · | · | · | · |
A dot means we found no public documentation of that integration, not that it definitely doesn't exist — several of these vendors don't publish a PMS list at all. Ask directly, and ask whether the sync is read-only or two-way.
Built for DSOs and multi-location groups
If you're buying for a dental service organization rolling up many locations — possibly on different PMS systems — these are a different kind of purchase than the five above.
Visio360
Visio360 is a cloud-based platform for DSOs and MSOs offering unified data analytics across various operational areas, powered by Claritype AI.
National Data Solutions
A healthcare data platform focused on providing enterprise analytics and data integration for multi-site dental organizations (DSOs).
Sikka Platform
Sikka Platform is an AI-powered API cloud platform designed for retail healthcare, offering data insights and integrations for various practice types.
None of these publishes self-serve pricing; expect a sales process built around how many locations and which PMS systems you run, not a monthly-plan comparison.
Five tools that show up here but solve a different job
These appear in "dental analytics" searches and directories, but none is a general KPI dashboard. Knowing which job each one actually does will save you a demo call with the wrong vendor.
| Product | What it actually does | Why it's not "dental analytics" in the KPI-dashboard sense |
|---|---|---|
| Gaidge | Orthodontic-only benchmarking: 80+ metrics and dashboards built specifically for ortho practices, with native integrations into Cloud 9 Ortho and OrthoTrac and an AAO member discount. | It only works for orthodontic practices — a general or multi-specialty practice gets nothing from it. |
| Dentagraphics | Demographic and site-selection analysis: competitive intelligence for picking or evaluating a practice location, not ongoing KPI tracking. | It answers "where should I open or buy a practice," not "how is my practice doing this month." |
| SmartChair.AI | A retrofit hardware sensor that clips onto an existing dental chair and reports occupancy and chair-time utilization. | It measures one thing — is the chair occupied — not production, collections or case acceptance. It's an equipment sensor with a cloud dashboard, not a practice-analytics platform. |
| Lemma | A banking and treasury platform for healthcare practices: business bank accounts, payments and insurance-payment reconciliation. | It's fintech, not analytics — it shows up here because insurance reconciliation touches the same financial data. |
| VentureCare | A marketplace and valuation tool for buying or selling a dental practice. | It's for a practice transaction, not for running the practice day to day. |
What it costs
Every general-analytics vendor we track is effectively quote-only. The one number that leaked into public review sites — Practice by Numbers around $249–250/month — comes from Capterra and FitGap listings, not the vendor's own pricing page, so confirm it directly rather than budgeting against it.
- Ask what counts as a "location" or "provider" in the price — per-location pricing scales very differently for a 2-chair practice versus a 10-operatory one.
- Ask whether onboarding/data-mapping is included — connecting cleanly to your PMS is usually the real cost driver, not the monthly subscription.
- Ask for a reference practice on your exact PMS — integration depth varies more than the marketing pages suggest.
Related reading: best dental practice management software if you're also replacing your PMS, and the full practice-analytics category page for every tracked product.
FAQ
What is the best dental analytics software?
Among the 5 general practice-performance dashboards we track (Dental Intelligence, Jarvis Analytics, Practice by Numbers, OS Dental, and DentTracks), none publishes a confirmed price and only 3 have enough public reviews to rate. The right pick depends more on which practice management system you run and whether you need DSO-wide rollups than on a single "best" answer — check the PMS compatibility table below first.
How much does dental analytics software cost?
None of the general-analytics vendors we track publish a price list; all are quote-only or partial. Third-party review sites quote Practice by Numbers around $249–250 per month, but that figure comes from Capterra/FitGap listings, not Practice by Numbers' own site, so treat it as an estimate to confirm on a call, not a published price.
Is Dental Intelligence worth it?
Dental Intelligence is the most-reviewed general practice analytics platform we track (rated 4.43 from public reviews). It runs on top of your existing PMS rather than replacing it, and is positioned around daily workflow — a "morning huddle" dashboard, production tracking and same-day scheduling gaps — rather than deep financial reporting. If financial and insurance-reporting depth matters more to you than daily workflow nudges, compare it directly against Practice by Numbers, which reviewers credit with stronger reporting.
What is the difference between Dental Intelligence and Practice by Numbers?
Based on third-party comparisons and reviews, Dental Intelligence leans toward real-time, in-the-moment workflow dashboards (production tracking, scheduling gaps, team alerts), while Practice by Numbers is credited with deeper financial and insurance-reporting capability. Neither publishes a feature list we could independently verify field-by-field, so confirm your specific reports (e.g. by-provider production, insurance aging) exist in a demo before deciding.
Does dental analytics software work with my practice management system?
Check the compatibility table below — it lists only what each vendor documents publicly. 3 of the 5 general-analytics tools name specific PMS integrations in sources we could verify; the rest don't publish a PMS list, which is itself worth asking about on a sales call.
What is Gaidge and is it the same as Dental Intelligence?
No. Gaidge is built specifically for orthodontic practices — benchmarking against other ortho offices, with native integrations into ortho-specific practice management systems like Cloud 9 Ortho and OrthoTrac. A general or multi-specialty dental practice should look at the general-analytics tools above instead.
What is the difference between dental analytics software and a DSO data platform?
General analytics tools (Dental Intelligence, Jarvis Analytics, Practice by Numbers, OS Dental, and DentTracks) are built for a single practice or a small group checking its own numbers. DSO-scale platforms (Visio360, National Data Solutions, and Sikka Platform) are built to roll up and compare dozens or hundreds of locations at once — a different buying process, usually involving IT/data integration work, not a self-serve trial.
Method & sources
We track 14 entities under "practice analytics." We split them by what they actually do rather than scoring all 14 on one axis: 5 general practice-performance dashboards, 3 DSO/multi-location data platforms, and 5 tools that solve a different, more specific job (ortho benchmarking, site selection, chair-utilization hardware, practice banking, practice M&A). We did not test these products hands-on; every claim links to its source, and none of the general-analytics vendors has a confirmed public price.
Product facts come from the Denture-ID database, where every field links to the vendor page or document it was taken from — open any product profile to see them. Rankings use the Data Index; vendors cannot pay to change a position. Found an error? Tell us.
- Gaidge — Analytics product page — benchmarking scope, metric count, PMS integrations
- AAO — Gaidge member discount announcement — AAO endorsement, ortho-specific positioning
- Dentrix Ascend — Jarvis Analytics integration page — customer count claim, Henry Schein One distribution
- G2 — OS Dental seller profile — OS Dental data-source scope (PMS, payroll, accounting, marketing, phone, HR, financial)
- Practice by Numbers vs Dental Intel (vendor comparison page) — positioning claims, read as vendor marketing
- Denture-ID Data Index methodology — why this guide does not force a single score across three different kinds of product